![]() Then, click Rules → Create Rule… and follow the steps to create the automation. To create a rule in the Outlook desktop app, locate a message and right click on it. However, once you create your folders, you can use Outlook rules to automatically sort messages into files for you. Organizing Outlook email folders manually takes time. Use rules to automatically move messages into folders Click OK when you are done to save the changes. ![]() If you are using the Outlook desktop app, you will need to go to Actions → Move Folder to move the folder you created into another folder. Then, if you are using Outlook web, you can simply hold and drag the subfolder to nest it into the folder you’d like to place it in. To make a subfolder, you will first follow the steps to create folders in Outlook. Thankfully, you can use subfolders to help you accomplish this. Set up subfolders to help organize furtherĪs you sort emails in Outlook, you may find that you need to scale items down further than just “ Follow Up” or “ Read Later.” For example, you may need to have a “Follow Up Today” or “Follow Up Next Week” folder. This means you’ll look at messages and decide to immediately delete, delegate (forward) to someone else, sort it into your to-dos, or defer it for later. Use the four D’s to sort messagesĪs you decide how to organize folders in Outlook, you can use the four D’s to help you organize things further. □ Tip: If you want to learn how to automatically move emails to a folder in Outlook or perform other mailbox management tasks in Clean Email, we will share more details later in the article. If you use the Clean Email app, however, you can save time and energy by simply using the Smart Folders app’s feature. Unfortunately, organizing Outlook email folders takes time. Use Clean Email’s Smart Folders to organize Outlook emails When deciding how to organize email in Outlook, you may want to create filing places for “ Follow Up,” “ To-Do,” and “ Read Later.” You may add a couple of other folders as well, but the point is to sort messages so you can quickly go through several messages that all need the same thing at once. ![]() The best way to organize Outlook folders is to create folders that help you move through messages quickly. In fact, many people create filing systems based on the sender, their client list, or some other parameters that could just as easily be covered with a category label. One of the biggest mistakes people make when they organize Outlook folders is they don’t create a filing system that makes sense for productivity. Create labels that help you be more productive These best practices can help you organize email into folders in Outlook for Mac or PC, regardless of whether you use the Outlook desktop app or webmail. In fact, you can even create a system that saves you time when checking your messages during the day. If you know how to organize folders in Outlook, then you can use them to maintain a clean, well-organized inbox. Try it FREE Best Practices for Organizing Outlook Email Folders I did a count on the folders and it's only 557 as I know there is a limit of 10K.Use filters and rules to easily identify important emails and delete junk with just a few clicks. I don't want to remove the OST file and recreate it as I don't want these subfolder contents to go missing. When connecting to Exchangeonline via PS, rights appear OK however the folders are still missing. Within Exchange online the folder structure is similar to: I've tried to force an update on the folder but according to Desktop Outlook, the folder is updated however nothing appears in the folder when logging on through .įolder structure in Desktop Outlook is similar to : If I check the folder size, it shows about 10Mb on the local device but shows as an error on the server. I have noticed that one of my users has created a number of subfolders for herself however I have noticed that a number of the subfolders are not available to the other users or on her webmail. ![]() I have a shared mailbox that a number of people have access to, as shared mailboxes work :)
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